A Mobile-Web Platform for Private Security Workforce Onboarding, Job Allocation, Attendance Verification, and Compliance Management

The tools used in staffing, rostering, attendance monitoring, and licensing compliance are usually fragmented and this makes visibility across deployments low and payroll conflict and compliance risks high. This paper introduces VigiloX which is an end-to-end mobile-web application that brings together guard onboarding and verification, job posting and assignment, roster assignment, evidence-based attendance (geographically contextual and photographic), and audit compliance records. We employ a design science research approach to come up with a domain-specific workflow model of guarding operations and traceability-by-design data model, which connects job slots, guard identities, attendance events, and compliance artefacts across modules. The artefact was tested at a module level with functional test cases and end-to-end workflow scenario, such as job posting and approvals, all the way to check-in/out and payroll-ready time summaries. The findings indicate that VigiloX is capable of sustaining integrated workforce security operations and enhancing the auditability and downstream payroll and reporting preparedness.