Office AI Automation using Existing DAF-Approved Software

The Department of the Air Force (DAF) continues to face mounting administrative workloads that hinder mission focus and operational efficiency. Executive officers and staff officers spend substantial time generating reports, managing emails, routing documents, and organizing taskers across multiple systems. This paper presents the Smart Executive Assistant, an office AI initiative to automate repetitive administrative tasks using existing DAF-approved technologies without a new Authority- To-Operate (ATO). By integrating DAF 365 applications, Power Automate, and approved large language models (LLMs) within secure IL5 and IL6 environments, this solution seeks to reduce time spent on low-value administrative processes by 90% while maintaining compliance and data security.